Job Description
Are you a recent graduate or an entry-level professional looking to gain valuable experience in a fast-paced environment? Kaziweza Limited is seeking a highly organized and detail-oriented Executive Assistant to provide remote support to our Managing Principal. This part-time role (20 hours per week) offers an excellent opportunity to develop your administrative and organizational skills while working from the comfort of your own home. If you are a self-starter with excellent communication skills and a strong work ethic, we encourage you to apply.
Key Responsibilities
- Executive & Administrative Support:
- Manage and respond to email across multiple entities.
- Draft correspondence, including professional emails and internal updates.
- Handle confidential tasks such as basic banking and document access.
- Organize and manage business documents using DocuSign and ShareFile.
- Coordinate with team members using designated communication tools.
- Client Support & Meeting Preparation:
- Manage scheduling requests and client appointments.
- Conduct background research on clients and meeting participants.
- Prepare summaries and briefing documents before meetings.
- Calendar & Time Management:
- Maintain and update personal and business calendars.
- Block off time for deep work, travel, and meetings.
- Track long-term commitments such as board meetings and industry events.
- Send reminders and ensure the CEO is prepared for all engagements.
- Personal Organization:
- Track personal deadlines (e.g., insurance renewals).
- Maintain the founder’s calendar.
- Order gifts and handle online errands as needed.
Skills & Qualifications
- Bachelor’s degree or Diploma in a related field.
- 0-1 year of prior experience in an administrative role is a plus.
- Excellent verbal and written communication skills.
- Professional fluency in English.
- Ability to work discreetly and handle confidential information with care.
- Alignment with strong ethical values and a professional demeanor.
- Strong interpersonal skills and responsiveness.
- Comfortable working in a remote, fast-paced environment.
Required Tools:
- ShareFile, Outlook, DocuSign, Microsoft Teams, Basic Excel skills.
Equipment Requirements
- Personal laptop or desktop.
- Stable internet connection (minimum 100 Mbps).
- Quality headphones and microphone.
- Smartphone for communication and coordination.
- Willingness to upgrade internet or devices if necessary.
Benefits
- Competitive salary (based on experience and qualifications) - KSh 45,000 - 60,000.
- Performance bonuses and incentives.
- Paid time off and paid holidays.
- Remote work flexibility.
- Career advancement opportunities.
- Ongoing training.