Executive Assistant at Prometric

Prometric is a globally recognized firm offering technology-driven testing and assessment solutions to notable licensing and certification organizations, academic institutions, and government agencies. Our commitment is to design and deliver premium quality, innovative testing solutions anytime, anywhere. With our base spread over 180 countries worldwide, we serve more than 7 million test takers annually. We are currently inviting applications for the role of an Executive Assistant.

Job Description

As an Executive Assistant in our organization, you will support the CPTO and CAO while undertaking various administrative duties. The ideal candidate should be highly organized, detail-oriented, possess a positive attitude, have a strong proactive work ethic, and precise execution skills. Teamwork, excellent written and verbal communication skills are essential for this position. The ability to handle confidential data with discretion is highly critical.

Responsibilities

• Assist leaders in scheduling meetings across different international time zones.
• Designing, preparing reports and presentations using multiple software packages such as Outlook, Excel, Word, PowerPoint, and Visio.
• Serve as a point of contact for potential clients and vendors.
• Support departmental needs by ordering supplies and equipment.
• Maintain organizational chart for the department.
• Assist with onboarding process for new hires.
• Coordinate travel arrangements as necessary.
• Process invoices, purchase orders, expense reports effectively.
• File setup and maintenance duties.
• Record team meeting minutes as required.
• Handle correspondences including those of a confidential nature diligently.
• Analyze and prepare data timely (i.e., reports).
• Perform accuracy checks independently.
• Organize special projects efficiently.

Required Experience & Skills

While prior experience is not strictly necessary (making this an entry-level position), we do require:

• Strong organizational skills
• Attention to detail
• Excellent written & verbal communication skills
• Ability to prioritize tasks during busy times
• Proficiency in Microsoft Word Suite: Word, Excel, Outlook and PowerPoint
• Basic knowledge of computer systems and internet search skills
• Outstanding keyboarding ability
• Ability to work independently with minimal supervision

Prometric is an Equal Employment/Affirmative Action employer. We encourage applications from all candidates irrespective of sex, gender identity, sexual orientation, race, color, religious creed, national origin (including Kenyan or African origins), physical or mental disability, or any other characteristic protected by federal, state and local law.